One of the most important parts of your application for Federal Disability Retirement is your medical evidence, including the 3112C or Physician’s Statement Response Form.
The 3112C is written or filled out by your healthcare provider and gives proof that you’ve been treating your condition. For the OPM to determine you can’t work because of an illness or injury, you need to have strong medical evidence. Specifically, your doctor should outline your restrictions and a prognosis of at least a year.
We understand that taking care of this can feel like a lot of pressure and it can be hard to understand all the details.
Let’s break down some common fears and what you can do so you can feel more confident about your application.
What do I do if my doctor won’t fill out the Physician’s Statement?
It is not uncommon for doctors to refuse to fill out a form for you. With so many other things to do, a form like this can easily be forgotten or dismissed. Here’s what you can do about it:
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- First, talk to your doctor about your application. Make sure they understand how your symptoms are affecting you at work.
- Then, explain the form in person. This can help them understand what they are filling out.
- If you work with Harris Federal, a legal representative can help you and your doctor understand exactly what the OPM is looking for in a 3112C, which can alleviate some of the stress of filling out the form.
- If your doctor is still unwilling to fill out the form, they may want to write a note on their own letterhead with their own words. Something like this can still be good for your case.
Otherwise, you should look for another provider. It’s important that you let your new provider know right away that you need medical support. Be upfront and clear with the ways that your condition is making it hard to work. This way, if one provider refuses to fill out a form, you have other options.
What if my doctor fills out the form but it’s not supportive?
On the other hand, if your doctor does fill out the form, but it isn’t very helpful, there are some options.
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- Again, it’s very important that your doctor understands why they’re filling out the form. If you have a conversation with them about why certain parts of the form aren’t helpful, they may be willing to make edits.
- If you work with Harris Federal, we can help you and your provider understand exactly what the OPM is looking for. We’ve been doing this for a long time, and we have more than 10,000 approved clients, so we’re familiar with this process.
I don’t have a doctor I’ve been treating with – can I still apply for Disability Retirement?
The bottom line is that for your claim to be considered, you must have supportive medical evidence. The OPM needs to be able to see that medical professionals have agreed with your own assessment of your conditions.
If you’re struggling at work to perform your duties because of an illness or injury, but you don’t have medical care, now’s the time to act.
Start seeing a doctor as soon as possible and let them know right away that you are applying for Disability Retirement and need their support. Don’t wait until later to explain and risk the doctor not being cooperative.
Does an IME count toward Federal Disability Retirement?
An IME, or Independent Medical Evaluation can seem like a quick fix for those who may not be treating with a doctor. Unfortunately, IMEs are not usually recommended for people applying for Disability Retirement.
Since an IME doesn’t establish regular care, and that doctor doesn’t know your history, the records they provide won’t carry as much weight for the OPM.
If you want to gather up additional medical documents, things like poor performance evaluations, fit for duty exams, and VA ratings can be helpful. To learn more about why an IME isn’t helpful, read our blog.
Can a specialist fill it out, or does it have to be my primary care doctor?
A specialist can fill out the 3112C, and sometimes they’re even better positioned to explain your work limitations, especially if your condition is specific. What matters most is that the provider knows your condition well and can clearly explain your medical restrictions.
What if my condition changes after the form is filled out?
If your condition gets significantly worse (or changes in any way that impacts your ability to work), it’s helpful to submit updated medical documentation – either a new 3112C or a follow-up statement from your provider. This ensures OPM has the most accurate picture of your health.
Bonus: 3 tips we’ve picked up after 20+ years working in the business
1. Bring your form to your doctor – especially if you have a decent relationship with them. Talking about it in person instead of faxing or mailing it to them could:
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- Increase the chances they’ll fill it out
- Cut back on misunderstandings so they’ll fill it out well the first time
- Cut back on processing delays, helping you get your application in sooner
2. If you already know your current provider won’t be supportive, start seeing an additional doctor right away. That way, even if one doctor isn’t helpful, you’ll have backup.
3. If you’re seeing only VA providers, it’s a good idea to start seeing a private primary care physician as well. We’ve noticed that VA doctors can sometimes be hesitant to fill out forms.
If you’re overwhelmed by this process, we understand. The OPM is particular about these forms and going through it on your own while dealing with your medical conditions is hard.
If you want someone with experience to take the lead for you and help fight for your case, we’re ready to help you. If you have more questions or you’re ready to get assistance with this difficult process, reach out for a free consultation today.
